T&C's
The Full Terms & Conditions
In Movement Collective Terms and Conditions
BOOKING AT IN MOVEMENT COLLECTIVE
By completing an online reservation/payment, you accept these Terms and Conditions as a binding contract between In Movement Collective on behalf of yourself and any other members of your booking. In Movement Collective cannot accept your booking without a completed online reservation. Your spot at In Movement Collective is secured and reserved by paying a minimum non-refundable deposit per guest. This deposit is non-transferable and non-refundable. A written/emailed confirmation sent to you by In Movement Collective means that we have accepted your booking. Please check carefully all the details of your booking before you make payment; after this, we cannot accept responsibility for incorrect details.
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Full payment of tuition is due by the due date sent in your registration email, which is usually six weeks before the first day of the retreat or residency program you are registered for. It is your responsibility to pay your tuition on time and correctly without a reminder from us. If we do not receive your payment by the day it is due (as noted on your registration email confirmation), we may send you an overdue email. If we do not receive a response from the overdue email within 24 hours of sending it, your registration will be canceled and given to someone else. Any deposit and/or payments previously paid for that retreat/residency will not be refunded or transferred to any other programs. If you respond to the overdue email with a promise to pay, you will have 48 hours to pay your balance due plus a late fee of 10% of your balance due. If you do not pay in full on time, you forfeit your spot in the program or retreat as well as all payments made for it. No refunds, no credits.
We may not send reminder emails, so you must remember to pay on time.
Last-minute bookings must be paid for in full at the time of booking.
We accept payment by Stripe or PayPal. For international payments, we accept Wise or PayPal (a 3%-4.5% service fee must be added to all PayPal payments from international accounts). Please ensure that we receive the full amount for your retreat. It is your responsibility to cover any shortfalls in payments before arrival to your retreat. For example, if the transfer service (PayPal, Wise, etc.) takes a service fee from our receiving end, you will be responsible for paying In Movement Collective the amount of the service fee taken. We recommend doing research on your payment, especially for international payments, before sending the payment. PayPal’s service fees are sometimes hidden from the sender. Wise’s service fees are always upfront before sending payments.
Bookings that have not been paid in full by the payment due date will be treated as a cancellation.
We may offer a discount to some students or last-minute discount places – this does not affect the status of any guests who have previously paid the full price, and no discount will then become due to them.
EMAIL ADDRESS & TELEPHONE
It is vital that we have a valid email address. If you change this, you should inform us immediately. We correspond by email. We also require a mobile phone so we can contact you during your stay and travel days.
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TRAVEL TO THE RETREAT LOCATION
Travel and airport transfers are not included in the retreat price unless stated otherwise.
Passports, visas, and health/medical requirements: You are responsible for ensuring that you have a valid passport and any necessary visas, as well as any necessary or required inoculations or other health requirements.
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CANCELLATION POLICY
​Please note that In Movement Collective retreats are limited to a small number of attendees, to allow for a more personable, intimate experience. In Movement Collective is a small business not affiliated with a corporate chain. Thank you for supporting small businesses.
Once a payment has been made and registration is confirmed, no refunds will be issued. Since we do not give refunds for cancellations due to injuries, personal reasons, or weather conditions, we strongly recommend purchasing a travel insurance policy that will refund the costs of your trip due to a cancellation for any reason. Also, consider protection for canceled or delayed flights, lost luggage, medical needs while traveling.
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No Refunds. Deposits are non-refundable and non-transferable. At the time of payment for your retreat, we strongly advise purchasing a travel insurance policy. Make sure your policy covers the full cost of the retreat fee, as well as unexpected cancellation, trip delay, losses, and other risks. Also, consider protection for canceled or delayed flights, lost luggage, medical needs while traveling. Please bring the policy with you in case of emergency. Click here to compare plans.
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We will not be responsible for cancellations by guests, and will not be refunding/discounting for being late, leaving early, flight cancellation, travel delays, personal illness, family illness/problems, natural disaster events, epidemics, COVID or political unrest. If you cancel your attendance to a retreat for any reason, the cancellation policy will apply. We strongly encourage you to have adequate travel insurance in place at the time of booking, to protect yourself against possible cancellation risks. Make sure your policy covers the full cost of the retreat fee, as well as unexpected cancellation, trip delay, losses, and other risks. Please bring the policy with you in case of emergency.
In Movement Collective holds no responsibility for missed and delayed flights or missed transfers. No refunds or alternatives will be made for any part of the Retreat not attended as a result.
Once your In Movement Collective retreat has commenced, no unused portion of your retreat will be credited or repaid in the event of cancellation by you.
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In Movement Collective reserves the right to cancel retreats with inadequate participant interest, in which case all money paid to In Movement Collective will be refunded minus a €100 administrative fee. Refunds will be made with either bank transfer, PayPal, or Wise , not including any service fees paid when the initial payment was made. In addition, the recipient of the refund is responsible for any service fee charged by the 3rd party provider when the refund is issued. In Movement Collective cannot be held responsible for any personal expenses, such as airline tickets due to changes in itineraries or retreat cancellations.
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RIGHT TO CHANGES
In Movement Collective reserves the right to amend booking dates if necessary due to circumstances beyond our control. These may include, but are not limited to, adverse weather conditions, illness, safety concerns, operational disruptions such as fire, utility issues, or unforeseen maintenance requirements. In the event of such changes, we will communicate alternative arrangements; however, we are not liable for any additional costs incurred, including hotel reservations, car rentals, or non-refundable travel expenses. We strongly recommend securing travel insurance that covers such circumstances.
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Once a retreat program has begun, all payments are final. If a program is interrupted for reasons beyond our control—including, but not limited to, adverse weather, illness, or safety concerns—no refunds or credits will be issued for lost time. We are committed to providing the best possible experience and will make every effort to adapt to unforeseen circumstances.
If a teacher or facilitator is unable to attend due to unforeseen circumstances, we reserve the right to cancel the retreat or under certain circumstances replace them with another qualified instructor. We also reserve the right to make necessary changes to our retreats, programs, and courses due to circumstances beyond our control. While alternative arrangements will be provided, we are not responsible for any costs incurred, including travel expenses.
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TRAVEL INSURANCE
Participants are responsible for obtaining comprehensive travel and health insurance before attending our programs. Your policy should cover illness, personal injury, and travel cancellations. We assume all participants have adequate coverage in place before departure and recommend bringing a copy of your policy for reference in case of an emergency.
Your insurance should explicitly cover participation in aerial classes, fitness activities such as pilates/yoga, outdoor excursions, and any other activities included in the retreat.
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PHOTOGRAPHY
Photographs may be taken during our retreats for use on our website and in promotional materials. By participating, you agree to be photographed. If you prefer not to be included in photos, please inform the retreat manager upon arrival.
All photographs and promotional materials produced by In Movement Collective remain our exclusive property and may not be copied or used without permission.
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PERSONAL BELONGINGS
Guests are responsible for their personal belongings. In Movement Collective is not liable for any lost, stolen, or damaged property during your stay.
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LIABILITY & HEALTH
Participation in aerial, yoga, pilates and fitness activities is at your own risk. It is the responsibility of each participant to ensure they are physically and mentally fit for the activities offered. Any pre-existing conditions, including injuries or health concerns, should be disclosed prior to attendance. If you are uncertain, we recommend consulting a medical professional before participating.
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In Movement Collective is not liable for any injuries sustained during a retreat. We accept no responsibility for loss, damage, illness, or travel disruptions while attending our programs.
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DRUGS, MEDICATION, & ALCOHOL POLICY
We encourage a balanced and healthy lifestyle. While moderate enjoyment of legal substances is permitted, we do not tolerate substance abuse or any behavior that negatively affects other participants’ experiences. If a participant violates this policy, they will be required to leave without refund.
If you take any prescribed medications, you must disclose this information in advance.
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LOST & FOUND
Before departing, please check that you have all personal belongings. In Movement Collective is not responsible for recovering or returning lost items.
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WEATHER CONDITIONS
Weather can be unpredictable. No refunds or adjustments will be made due to weather conditions. In the event of extreme weather, we will take all reasonable measures to ensure participant safety, but ultimate responsibility lies with each individual. If an evacuation is required, we are not responsible for any additional costs incurred, including travel, accommodations, or personal expenses. We strongly recommend purchasing travel insurance that covers weather-related cancellations.
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FORCE MAJEURE
In Movement Collective is not liable for disruptions caused by unforeseeable circumstances beyond our control, including but not limited to natural disasters, civil unrest, transportation disruptions, or government restrictions. In such cases, refunds or compensation cannot be provided. We will, however, make every effort to provide alternative solutions where possible.
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PRINTING, TYPING, TERMS & CONDITIONS, ERRORS & OMISSIONS
We reserve the right to correct any errors in printed materials, typing, calculations, or terms and conditions at any time without prior notice.
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PRIVACY POLICY
We respect your privacy and will not share your personal information unless required by law. Occasionally, we may contact you with updates or promotional content related to In Movement Collective.
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CONTRACT, COMPLAINTS, & SUGGESTIONS
We strive to provide an exceptional experience. If you have concerns during your retreat, please inform the retreat manager immediately so we can address them. If further action is needed, you may submit your concerns in writing within 14 days of your return to siannabruce@gmail.com.
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